Exec Meeting @ 2024-09-21 16:00:00
Exec Meeting - 21/09/24 - 4pm
Present: Daniel Kallin, Muhammed Hashir, Marnie McCrudden, Dallon Costello, Freya Clinton, Martha Gibbs, Eleanor Armstrong, James Patt, Siddharth Nair
In attendance: Kieran Hall, Julian Brooke, Holly Beaumont
Apologies: Eric Liu
2. Exec Updates/Plans for the Term
First exec meeting of the year!!!1
Proj: We only have one trainee right now, make sure we recruit more people, proj interviews at the end of week 1 to have trainees by week 2. Working on new training materials, gotten a bit of it done, should have some new stuff good to go by the end of the week. Rotas looking good.
FOH: We have a few new people joining us, new trainee stewards. In terms of summer, going over a review of the wiki when Hashir has time, make a document where people can put in new materials and thoughts. Rotas are looking fine, bit stretched for the DM team, we have a lot of trainees that are close now to qualifying which is good. We have 6 qualified DMs, counting Kieran, we can manage though.
Marnie: Everything is booked and ready apart from the mystery films, big thanks for Kieran for helping out so much. Thank you Freya and Daniel for the free screening, thinking about a programming meeting in a few weeks.
Pub: Not much to say, everything is ordered and here apart from the A5’s, thanks everyone for the pub runs it has been good.
Marketing: Got all of the welcome week posts and slides ready, should be up on the screens and websites and sorting things out for week one. Welcome week's trailer is very successful and got 3000 views on Instagram, it has been put up on the screens as well. Thinking of doing a huge one for all the films for term one.
Freya: Elemental went well, collabs are going well.
3. Welcome Week Prep
Tomorrow is the big day of showing films, hopefully people will show up, and will be busy. Hashir makes sure the tills are running, 70mm has been converted. Thank you Kieran for projing in the future.
a. Socs Fair
Socs fair which i am organising. Would be nice to get more people on just so people will be varied. Do a lettuce meet and then Freya can organise people's schedules. Set up, you want to be in L3 at 9 the latest, does overlap with shows, so be careful of that. No issue proj-wise overlapping. Getting banners ordered, if we want one for Tuesday we would need to do it over the weekend.
b. Popcorn
No one has signed up yet.
We will have pre popped popcorn, Daniel has got the key, Daniel, Kieran and Eric will do lots of popping later. If people could sign up to give it out on Tuesday would be great, if people did a couple of hours again would be great. The stand is at the bottom of the library bridge. Definitely worth having three people at a time. Marketing, telling people to bring a pound. Normally we have a card reader, there is a card reader in the office but not to sure, maybe cash is better.
c. Filling shows
N/A
d. Getting involved meeting
Can everyone make it? Most people should be able to. Make a shared google slide and everyone makes their own slides, James and Hashir be 3 mins and everyone else 2 mins. We are going to order pizza, last year there were a lot of crowds so we needed a few more people to help. Julian is the bodyguard. We want a post for that, thinking it would be fine to put it up in the middle of welcome week, when we have garnered new followers and attention, same with popcorn.
Probably in the order the general exec goes in. Projing and front of house get the most unsure if we should have them first or last.
4. By-election
Straight after welcome week, doing it week 3 Wednesday and we can post about it week 1 Wednesday. Changed the rules that they are online only, Daniel emails next week to see if we can do it in a meeting as that would be ideal. Probably won’t get that much interest.
Roles: IT, Publicity and socials.
We don’t have a welfare officer anymore, we will do welfare officer in the next meeting after that.
Regardless, we will do an EGM, we can bring agenda points to that.
Would be good to have everyone there to hear speeches.
The contingencies are, socials we can run ourselves, circles and going to the pub. IT asks Kieran to help if we don’t have IT. If people who know about IT could guide Daniel and Freya would be amazing, we can discuss that as and when. We still have a load of different IT issues, Kieran sent a few emails to exec about it. Even if we did have an IT officer, Kieran would be amazing to help out.
6. TADONM
Week 3, just after the by-election. Set some firmer deadlines then we did last term so Marnie and pub please be there.
Week 4 for a programming meeting possibly.
5. AOBS
Kieran: The office is dirty rather than messy. We are all gonna be dead this week, don’t want to scare off the freshers. We will have it sorted before Dune part 2. Well done everyone, we got here!!!! :)
Did people get the emails about hard drives, don’t want people thinking I didn’t. The plan is to use it for the A5s and one of the two films licensed with film bank.
Obviously we wanted a projector service, which didn’t happen, we couldn't do it before the new furniture. Pretty expensive, the picture looks a little green and we are coming up to five years. If the battery dies, it means the projector can’t play encrypted films anymore. They will either take a full day or half a day, but it will need to be in the week rather than the weekend. We have not had a date yet for a service visit
Hashir: Are we thinking of an announcement before Dune part 2? Would be cool to have an introduction, maybe a 70mm introduction. If we do one, all three would make sense. Probably need people to shout at others to move up. We could do a speech, that would be pretty cool.
Freya: When do polos arrive?
Daniel: Polos arrive in the middle of the week.
Dallon: polos, make sure to send them to me!!! Are there any other specific slides, like getting involved or by-elections let us know!! The blog is also something we need to sort out.
Daniel: Can we have Sid’s trailer DCP so we can show it before screenings. Adverts?? We should have ads soon.
Oppenheimer, 70mm should be arriving soon as we accidentally got 35mm.
Meeting ended at 4:45pm